Annual General Meeting
Tuesday 4 October 2005

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1. Apologies
- Audrey Kane
- Caroline Piercey

Attendees
Jackie Field (JF) Doreen Whittaker Anousheh Moodie
Rachel Parr Bartlett Alida Boscarelli Monique Chapman
Senijia Grujic Cristina Torrego Pushpa Godhania
Melanie Kemp Naoko Robinson Welsh Phill Robinson Welsh
Nidhi Sabharwal (NS) Mandy Kean Shirley Kakaiya
Jane Hillman Rusty Mucadum Farid Khan
Robert Drepaul Shirley Scott (SS) Jules Proudfoot (JP)
Yolanda Pitarch (YP) Vimal Dhodia Angela Martin (AM)
Ian Scott (IS) Diane Trebble (DT) Alex Stanier (AS)
Julie Berry (JB) Am Rai (AR) Janine Neye (JN)
 

2. Matters outstanding –none

3. Chairs report

• Written report circulated.
• Chair began with summary of the events from past year – highlighting the successful car boot sales and the culmination of the year’s fundraising with the school fete – and the fantastic water fight.
• New events included the very popular Legoland trip and the interschool quiz both of which raised funds while being very enjoyable – although this year we hope to do better in the inter school quiz – our internal quiz to be seen as a warm up.
• International food fair as always an excellent representation of the different cultural backgrounds from within the school – and an opportunity for some parents to support the PTA who otherwise find it a challenge. Thanks to Diane Trebble, Yolanda Pitarch and all the parents who contributed.
• School disco reintroduced this year with extra attention to health and safety issues – a resounding success. Thanks to Janine Neye and her team of helpers.
• PTA website launched – thanks to Chris Hainstock – who has worked hard on this all year. Plans for this year include translation into other languages to make even more inclusive.
• Gardening club – a great success – and the extra labour from Sky over the summer has delivered improvements in previously uncared for areas of the grounds. Thanks to Angela Martin and the team for moving this forward.
• Comment on the finances – best fund raising year ever – so thanks to all the parents and teachers who have made it such a success.
• Finally – it is not just about fund raising – although the computer suite is a great testament to our ability to raise funds – it is also an international school community open to ALL parents and teachers – and our vision is to see more parents becoming involved.

4. Treasurer’s report
• Written report circulated.
• Treasurer highlighted the net figures for the year with over £25,000 profit made – the highest figure ever raised. An increase of £7,300 from the previous year.
• Major expenditure for the year was the IT suite investment of £16,500 – with over £24,000 going to the school across the year.
• Current balance the PTA has is around £22,000 so at the next meeting in November come along with suggestions on how this should be spent.
• Question from the floor – Interest earned on the current account – none received from Lloyds account – Treasurer agreed this was an area to look into.

5. Headteacher’s report
• Huge thank you to PTA for all that has been achieved and contributions made. When preparing flyer for prospective new parents could not accommodate all PTA activities.
• The money and support has enabled a full IT programme for pupils. 30 PCs purchased for IT suite. Enabled school to release funds to install interactive white boards. All white boards now working. Laptops being purchased for teachers – which will enable images to be accessed immediately – with access to internet.
• Gardening activities driven by Angela Martin great addition. During summer holidays Angela managed to rope in volunteers from Sky – who worked all day improving school grounds. Sky’s involvement was agreed because of their positive impressions of the contributions made by parents.
• This year a number of changes. All teachers have to have 10% of non contact time – which would cost the school £100k if resourced in traditional ways. Montpelier has made a positive out of this in a range of ways – by combining morning assembly / manipulating the school day / and moving teachers around to teach other classes. Pupils have benefited through experiencing languages, drama, sport etc.
• One of these activities is provided by Fit for Sport on Wednesday and Friday afternoons – which is extended to an after school activity. Traditionally teachers would run after school clubs – however with statutory requirements to be met this is no longer feasible and new avenues are being looked at. Montpelier is not high in the priority for lottery funding to provide the after school activities so these need to be paid for by those taking part in some way. Ultimately Montpelier is looking to provide 4/5 days of after school activities.
• Key project for this year is to provide core literature for older children to read with parents. Infants have Oxford reading tree however Junior books are more ad-hoc. Aim is to get a set of books for a particular year – 20 to 30 titles or children to read – to encourage children to read with their parents – above and beyond the normal books that they read.
• Finally – thanks again.

6. Election of PTA committee members and class representatives

Elections of officers

Car boot team
- Mandy Kean taking over the co-ordination of this very valuable event.
- Supported ably by Mrs Field and family, John Perkins, The Scotts.

Milk co-ordinator
Amanda Freeney – happy to continue however would like some support to start taking over. No volunteers at this time.

Webmaster
Chris Hainstock – agrees to continue

Publicity team
– Angela Martin – continues from last year
Delighted to welcome new additions -
– Robert Drepaul
– Farid Khan

Social co-ordinator
– Janine Neye – continues from last year although would be good to have someone from infants side of the school involved. No volunteers at this time.

Treasurer
- Richard Piercey – new election - proposed by IS / seconded by SS
- Jane Hillman as supporting treasurer – new election – mother of Kate Adams in Nursery – proposed by IS / seconded by SS

Secretary
- Julie Berry – continues from last year
- Audrey Kane – continues form last year
- RobertDrepaul – nominated by AS / seconded SS

Chair
- Diane Trebble – continues from last year
- Alex Stanier – continues from last year
- Ian Scott - new election - proposed by JB / seconded by JP

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Motions –
Chair (AS) motions that number required at annual general meeting is now 25.
Seconded by Robert Drepaul.
Motion voted on and passed.

7. Spending plans
To be discussed at next meting on 22 November 2005.

8. Calendar of events –
Autumn Term

Music quiz – 14 October – Audrey Kane and Sarah Burbidge co-ordinating. Need to get teams in as quick as possible – encourage as many as possible to come along. Good night – even if your music knowledge is limited.

International Food Fayre – 18 November – Yolanda Pitarch and Diane Trebble co-ordinating. Same format as last year to ensure that the younger children do not feel overawed / intimidated by the crowds. Very popular event – and a great fundraiser – as quick and easy to organise.

School Disco – 2 December – Janine Neye co-ordinating.

9. Any other business

1. Christmas Pantomime trip - SS reported that this is no longer possible at Richmond theatre and there is a need to look for alternatives. AR to check out with Questors theatre in Ealing whether this is an option as a replacement.

2. Jean Turner- looking for qualified accountant to audit the schools books – urgent need.

3. Gardening club – thanks from AM for all the support that has been shown to the gardening club – school and parents. Anyone who wants to get involved – all welcome – contact AM / YP / NS.

Request for £500 from the gardening club to put range of shrubs to the left of the playground.

Spend approved.

4. Organic food deliveries – not yet off the ground. Issue is organisation at school end – how to arrange collections without impacting on the school day/ activities. AR open to ideas that mean the scheme can get going.

5. Calendar – advertising needed – if anyone knows of any local businesses that may be interested – pass details on to SS.

6. Face painting masterclass on offer – all invited to come along and find out how to face paint so can support at the varying events.
JN organising.

Wrap up from chair.
Thanks for all for coming along – especially all the new faces. As always we are looking for ideas to involve more families – any ideas for events / activities do talk to someone.

Next meeting
22 November 2005 – 8pm lower hall.
Main focus to discuss spending plans for money raised over last year.